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To rent equipment you must be a member and your valid member card must be produced when renting. The card is to be attached to the rental form for the duration of the rental period, except in special circumstances at the discretion of the equipment room manager(s).
Booking priority for equipment is: 1) Club Trips 2) Members 3) Executive 
Equipment bookings for personal use may be cancelled, given reasonable notice, if they conflict with trip requirements. 
Rental fees must be paid when renting equipment, except for club trips and executive members.
All rental forms must be filled out with all information - except current address when an e-mail address and phone number is supplied.
Both the member and a club official must sign all rental forms.
 
It is the responsibility of the member renting to ensure that the equipment listing accurately reflects the equipment rented and that any pre-existing damage or other deficiencies in the equipment rented are noted before leaving the equipment room.
It is the responsibility of the club official renting to ensure that all forms are complete and that the person renting is a member. This includes identifying each item by type and ID number.
Members must return equipment on or before the date identified on the form. Failure to do so will result in the charging of rental fees from that date until the equipment is returned.
All returned equipment will be inspected and checked for damage. Repair costs, if applicable will be assessed on a case by case basis by the equipment room manager(s).
Lost equipment must be reported. Replacement costs will be assessed, on a case by case basis, by the equipment room manager(s).
The equipment room manager(s) maintain final authority over all matters, within the scope of their duties as outlined by the executive, pertaining to the equipment room and the rental program. The manager(s) reserve the right to ban any individual from accessing the equipment room or rental services at any time without prior notice being given.